Audio Teleconference Participant Best Practices - Ideas and Tips
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Audio Teleconference Participant Best Practices
Please choose the right words to complete the sentences to get some
Ideas and Tips
When using a speakerphone, wait until there is a slight pause before speaking; otherwise you
off the last speaker before he or she is finished.
Arrange for someone else to handle your work while on the call. Interruptions
Stay on the line for the whole call. If you must leave before the scheduled ending time, announce your situation at the start of the call.
decisions made by others in your absence.
Always state your
before commenting. Also, state the name of the person to whom you are addressing your comments. Research indicates that both practices improve audioconference productivity.
Take notes. Jotting down notes holds your attention in the absence of face-to-face contact. Take the
according to who says what.
Keep notes about points you want to make. Don’t offer your thoughts immediately. Wait until it’s your turn, or until you have several things to say. Use the WAIT (why am I talking) tip.
If no one is assuming the role of facilitator for the call,
that someone do so.
a shoulder rest for your phone if you’re not using a speakerphone. If you do a lot of audioconferencing, invest in one of the recently improved types of speakerphones, which enhance your voice quality substantially.
Lightweight headsets are the best tool to use for audio teleconferencing. The newer models are
giving you more mobility during the call. This investment, once you get used to using it, will pay off in improved productivity in much of your other work also.
Hold the receiver away from your mouth. Breathing noises may cause
on all the phone lines.